Minutes of the Annual General Meeting held on the 16th September 2009.


1 Present: Robert Robinson, Janette McGowan, Bridget Buchan, Lynne Hiddleston, S Cowie, L Luz, Sam Podmore.

In Attendance: Cllr Matchett, Christine Clark (Ochilview housing association), Lesley Baillie (Clacks Alliance).

Apologies: Muriel Lockerbie, Community Wardens, Community Police.

Welcome – Robert Robinson welcomed everyone to the annual general meeting.


2 Minutes of the previous AGM
No amendments required.


3 There were no matters arising.


4 Chairperson’s Report
Robert issued the group with a copy of his report and then presented it to those present.


5 Financial Report
The Community Council main account has been externally audited and was accepted. Cllr Matchett stated he would look at the audit in more detail after the meeting.

The Special Project account was also externally audited and accepted.


6 The current office bearers then stood down. Councillor Matchett acted as Chairperson until the new office bearers were elected.


7 Nominations for Chairperson
Robert Robinson Nominated by: Janette McGowan
Seconded by: Lynne Hiddleston
There were no other nominations and Robert accepted the chairperson role.

Nominations for Vice chairperson
Bridget Buchan Nominated by: Lynne Hiddleston
Seconded by: Robert Robinson
There were no other nominations and Bridget accepted the role of Vice chairperson.

Nominations for Secretary
Lynne Hiddleston Nominated by: Robert Robinson
Seconded by: Janette McGowan
There were no other nominations and Lynne accepted the role of Secretary

Nominations for Minute secretary
There were no nominations, however Lynne agreed to perform this role as part of her Secretary’s role.


Nominations for Treasurer.

The Community Council has two bank accounts, one for the main business and one for special projects which holds the funds for the Haerstane Memorial Stone restoration appeal. Given that the treasurer of the main account resigned prior to the account audit and the AGM, it was agreed that the Community Council’s accounts could be managed by one treasurer.
Those present unanimously agreed that both accounts could be performed by one Community Council treasurer.

Nominations for Treasurer
Janette McGowan Nominated by: Lynne Hiddleston
Seconded by: Robert Robinson
There were no other nominations and Janette accepted the role of Treasurer.

It was agreed that all financial statements should be forwarded to the new treasurer.
It was further agreed that the new signatories of the Community Council account would be: Robert Robinson (Chair), Bridget Buchan (Vice chair), Janette McGowan (Treasurer),
Lynne Hiddleston (Secretary). Any two signatories will sign cheques or financial transactions. New mandate needs to be completed and submitted to the bank at the earliest opportunity.

8 Robert Robinson then resumed the role of Chairperson and thanked Cllr Matchett for his assistance.


9 Any Other Business

There was no other business raised. The AGM was formally closed. Robert asked the attendees to remain for the ordinary Community Council meeting which followed.